Happy tohelps
A wellness platform for coaches, nutritionists, and fitness professionals to digitize their practice and scale without scaling headcount.
RefactorQ - We don't just write code, we craft the solution.
The Challenge
Independent wellness coaches and nutritionists were managing client onboarding, progress tracking, and renewals manually, which capped how many clients they could realistically serve.
Calorie and nutrition tracking in particular relied on clients self-reporting, which was inconsistent and added friction to the coaching relationship.
Our Approach
We built a platform that automates the repetitive parts of coaching - onboarding, tracking, and follow-up - so coaches could spend their time coaching rather than administrating.
Built a centralized wellness platform connecting coaches, clients, and admins
Added AI-powered onboarding to reduce manual setup for new clients
Implemented AI-based calorie tracking using image recognition on meal photos
Automated follow-ups, attendance tracking, renewals, and client communication
Built analytics dashboards covering both business and health outcomes
Architecture & Workflow
System Flow
Client Onboarding
AI-Assisted Setup
Meal Photo Capture
Client Upload
AI Calorie Recognition
Computer Vision
Automated Follow-ups
Attendance & Renewals
Coach & Business Dashboards
Outcomes Tracking
AI handles onboarding and meal-photo calorie recognition, freeing coaches to focus on client relationships while automation handles follow-ups and renewals.
Impact
Higher Engagement
AI onboarding improved lead-to-client conversion.
Better Retention
Automated, personalized follow-up kept clients engaged.
More Time Coaching
Less administrative work per client, more capacity to scale.
Digital Transformation & Engineering Assessment
Assess operational bottlenecks, decouple legacy monoliths, and execute a practical technology modernization roadmap.